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Submittal Approval Tracker

Free submittal tracker for shop drawings, material submittals and method statements. Review codes A to D, automatic review due dates and overdue flagging.

Sample Project
Track drawings, material submittals, method statements and other submissions through review and approval.
by Shahid Pervaiz: pervaiz.shahid@gmail.com
Contract No.—
Total Submittals0
Overdue Review0
Approved0%

Project & Register Info

Submittal Status Summary

0% Submittals approved (Code A or B) vs total submittals raised 100%

Submittal Register

Review due = date submitted + review period, editable per row. Overdue = due date passed and not yet returned.
# Submittal No. Description / Title Type Discipline Spec / Dwg Ref Rev Submitted By Reviewer Date Submitted Review Due Date Returned Review Code Remarks Scan
Total Submittals Logged 0

Approval Summary

Review code distribution, discipline breakdown and review turnaround for close-out follow-up
Method & practical use

Understand the result.

Free submittal tracker for shop drawings, material submittals and method statements. Review codes A to D, automatic review due dates and overdue flagging.

How to use this tool

  1. Enter the project details and reporting date; replace any sample records.
  2. Add or import your records, then review the summaries and outstanding actions.
  3. Save the project and use the available export or print controls to share the current report.

Units & method

Use the dates, quantities and currency shown in the workspace. Keep one currency and a consistent reporting cut-off.

Track each submission, revision, review due date and decision code. Distinguish open reviews from accepted submissions.

Method: the owner’s supplied worksheet and the arithmetic described above.

Worked examples

Illustrative inputs for checking the method; these are not project records.

Worked scenario

Example: record revision 0 for review, then add revision 1 after comments; use the latest formal status and keep its response reference.

Frequently asked questions

What does this tool calculate or track?

Free submittal tracker for shop drawings, material submittals and method statements. Review codes A to D, automatic review due dates and overdue flagging.

Which units and assumptions should I use?

Use the dates, quantities and currency shown in the workspace. Keep one currency and a consistent reporting cut-off. Track each submission, revision, review due date and decision code. Distinguish open reviews from accepted submissions.

Can I save or share the result?

Use the save, export and print controls shown in this workspace. Where CSV export is available, the exported data can be opened in a spreadsheet. Browser print can save a PDF.

Continue your workflow

How to use the Submittal Approval Tracker

Everything runs in your browser — nothing is uploaded. If you are new to the tool, follow these steps in order.

1

See what the tool can do

Press Load Sample Data to fill the tracker with sample submittals. Then scroll down the page:

  • Project & Register Info — project, client, contract number, contractor, consultant, review period (days), data date and scope.
  • Submittal Status Summary — counts by review code and overdue reviews.
  • Submittal Register — one row per submittal. The review due date, turnaround and overdue flag are calculated.
  • Approval Summary — approval results by type and discipline.

The first time you open the tool (when there is no data of yours in this browser) the sample is loaded for you, so you can see how it works straight away. Replace it with your own entries, press + New Project / Clear All to start empty, or load your saved project.

Load Sample Data replaces the data in the tool. Save your own work first.

2

See how the data file looks

Press ⬇ Export Table (.csv). It downloads the register as a CSV file that opens in Excel:

ColumnWhat to enterExample
Submittal No.Your referenceSD-CIV-012
DescriptionWhat was submittedBox culvert shop drawings
TypeShop Drawing, Material Submittal, Method Statement, Sample, Prequalification, Technical Data, Calculation, ITP / QC Plan, O&M Manual or As-Built DrawingShop Drawing
Discipline, Spec / Dwg Ref, RevisionDetailsCivil
Submitted By, ReviewerNames or companies
Date Submitted, Date ReturnedDates; returned blank while under review2026-08-15
Review CodeNot Submitted, Under Review, Code A, Code B, Code C or Code DCode B
Review Due, Turnaround (days), OverdueWorked out by the tool; ignored on import—
RemarksAny note
3

Enter your own data and import it

Replace the sample rows with your own submittals. You can import the Excel file (.xlsx) directly, or a CSV. Then press ⬆ Import Table (.csv) and choose the file.

  • Columns are matched by their heading names, so keep the headings (their order does not matter).
  • Import replaces all submittals. The project info is kept.
4

Add, edit and delete rows

You can also work straight in the table on the page at any time, with or without a CSV:

  • + Add Submittal adds a blank row. Click any cell to fill it in or change it.
  • The ✕ at the end of a row deletes that submittal straight away. There is no undo, so save your project first.
5

Attach the scanned returned submittal

Each row of the Submittal Register has a Scan column for one scanned copy or photo — for example the returned submittal with the review stamp or comment sheet. It can be a PDF (all its pages) or an image (JPG, PNG):

  • 📎 (faint) — nothing attached yet. Click it and choose the file.
  • 📄 (highlighted) — a file is attached. Click it to see it in a pop-up, where you can Replace, Remove or Download it.
  • Large photos and scanned images are reduced automatically to keep the project file small; a PDF must be under 5 MB.
  • The file is kept in the project file when you save the project, and comes back when you load it. It is not uploaded anywhere.

Autosave in this browser keeps the details but not the attached files (the browser has too little room). Save the project to keep them.

6

Save your project and open it later

💾 Save Project (.json) saves the project info and all submittals in one .json project file. 📁 Load Project opens that file again, on any computer.

The note beside the Save button tells you whether you have unsaved changes or when you last saved. If you try to close or leave the page with unsaved changes, the browser asks you to confirm first (not needed when Autosave is ticked, because your work is kept in this browser).

Use the project file for backups and for sharing with colleagues. Don't edit it by hand.

7

Print, PDF and report

  • 🖶 Print / Save as PDF prints the page as you see it, in print-friendly colours. To get a PDF, choose Save as PDF as the printer in the print dialog.
  • 📄 Generate Report opens a formatted submittal report in a new tab, with its own Print / Save as PDF button. If nothing opens, allow pop-ups for this site. To see a report the tool makes from its sample project (7 pages, PDF), press 📄 See Sample Report beside How to use.
8

Other buttons and options

  • Autosave in this browser (tick box) — while ticked, your work is kept automatically in this browser and comes back the next time you open the page. It stays only on this computer and browser. It is not a backup; use Save Project for that.
  • 👁 View Current Data shows all entered data in a window.
  • + New Project clears the project info and all submittals (it asks first).
  • Clear All removes all submittals but keeps the project info (it asks first).
9

Choose the date format

Press 📅 Date format in the toolbar and choose how dates are shown and typed in every date box: DD/MM/YYYY, MM/DD/YYYY, YYYY-MM-DD, DD-MM-YYYY, DD.MM.YYYY or DD-Mon-YYYY. Type a date in that format, or click the 📅 in a date box to pick it from a calendar. A date that doesn't fit the format is outlined in red and not accepted.

The same format is used in the printout and in the generated report and its PDF. It changes only how dates look — your saved project and CSV files are not affected. Your choice is remembered in this browser for every tool on this site.

10

Explore the other tools

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The Related tools links at the bottom of this page lead to tools that are often used together with this one.

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